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(Revised March 2015)
 

Guidelines as pdf

Submission of manuscripts
Manuscripts should be submitted in proper and good English – this is the responsibility of the authors, not the editors. Either American or British usage is accepted, but not any mixture of these. Authors are requested to have their manuscripts read by a person fluent or native in English before submission.
The text, figure captions, figures and tables should be combined into one pdf-file. Before creating the PDF, please add line numbers to the text file. This should be sent via Email to the Editor-in-Chief (Michael Wagreich):

Editor in Chief:
Michael Wagreich
Email: editor.ajes@univie.ac.at
Phone: +43 (1) 4277 - 534 65
Fax: +43 (1) 4277 - 95 34

Please submit your manuscript electronically (with double line spacing and wide margins) only as PDF-File. In exceptional cases, authors wishing to submit a manuscript in hard copy, rather than electronically, should contact the Editor-in-Chief first.
Submission of an article is understood to imply that the article is original and unpublished and is not being considered for publication elsewhere.

Final Submission:
Final submission after acceptance must include a single Word-processor-file (only *.DOC or *.RTF files) and single files for each respective figure and table. For the final version it is essential that the name and version of the word-processing/graphics programs and format of the files are clearly indicated.

Preparation of the manuscript
The manuscript should preferably be prepared on a word processor with double line spacing and wide margins. (Again, please note that the first submission of your manuscript – pre-review – has to be a PDF file. The final, accepted version is to be submitted as *.doc- or *.rtf-file).
Mathematical formulae and equations have to be presented in professional form according to standard format (Word's built-in "Equation Editor" or, e.g., the full MathType product should be used by authors who use Microsoft Word to prepare manuscripts).

Title page information:
The title page should include the name(s) of the author(s), their affiliations, full postal address of each affiliation, including the country name, and the e-mail addresses of each author. In the case of more than one author, please indicate the corresponding author.
Example:
Michael Wagreich
Department of Geodynamics and Sedimentology, University of Vienna, Althanstrasse 14, 1090 Vienna, Austria; corresponding author, E-mail address

Abstract:
We require a concise and factual English abstract of not more than 500 words. The abstract should include a brief statement of the purpose of the research (or article), the principal results and major conclusions drawn. Please avoid references and uncommon abbreviations. A German abstract (Kurzfassung) is optional and welcome, but not obligatory.

Keywords:
The authors are requested to supply 4-6 keywords that can be used for indexing/abstracting purposes. Avoid general and plural terms as well as multiple concepts (e.g. do not use phrases like “Cretaceous of England”, “Mesozoic climate and sea level”).

Manuscript subdivision:
Your article should be divided into well-defined and numbered sections with brief headings. Its subsections are to be numbered consecutively (excluding abstracts, acknowledgements and references) 1, 1.1, 1.1.1, then 1.2., 1.2.1 etc. Please also use these numbers for internal cross-referencing (e.g. “as mentioned in section 1.1”), do not just refer to the text.

Acknowledgements:
Acknowledgements are to be given in a separate section before the references at the end of the article. List here the individuals who provided help during research or in preparation of the article (e.g. providing data or other important scientific contributions, figures, language help, writing assistance or proof reading, reviewing etc.) and funding bodies and organisations (name of organisation, country, project leader and project number etc.). If applicable, also give people or corporate bodies (copyright holders) who provided permission to reproduce figures or use of data.

Footnotes:
These should be avoided. If necessary, they should be used sparingly with consecutive numbering throughout the article.

Tables:
Tables should be compiled on separate sheets and should be numbered according to their sequence in the text and should also be numbered sequentially in the submitted pdf file. With regard to table size specifications, please refer to item “Figure sizes and resolution” below. When designing your table, please bear in mind that the final lettering size of tables should be 6 and 12 points in print, with minimum line thickness being 0.5 point.

Figures:
Illustrations (plates in AJES are considered as figures and not labelled specifically) should be submitted on separate files or sheets and numbered in the order that they are referred to in the text. Figures should be numbered sequentially in the submitted pdf file. Figures should be submitted at the exact size preferred for printing.
Note that lettering in the final illustrations should be between 7 and 12 points and the minimum line thickness used should be 0.5 pt. The page format of the journal (ISO A4) should be considered in designing the drawings. Make sure you use uniform lettering and sizing of your original artwork (Preferred fonts: Arial or Helvetica).
Authors wishing to use colour reproduction in the hard copy will be charged the extra printing costs of € 200, - per colour figure; they should inform the editors at the time of submission of the text.

Figure sizes and resolution:
We accept three size categories of figures (width x height, maximum size 170 x 247.5 mm):
  1. Whole Page (two column width) – 170 x 247.5 mm
  2. 2/3 Page width – 115 mm (x height, 247.5 mm maximum)
  3. One Column width – 80 mm (x height, 247.5 mm maximum)

Illustrations should be submitted a in Greyscale or CMYK color schemes, and in the following formats and resolutions:

  1. Vector graphics/line drawings: EPS (or PDF) file. Embed the font or save the text as 'graphics'.
  2. Colour or greyscale photographs (halftones): TIFF (or JPG), 600 dpi minimum resolution.

Captions of Tables and Figures:
Please provide captions of each table, figure or plate separately at the very end of the manuscript (after the references). Format of labels: Table 1: …, Figure 13: … with period at end of text.

References
References in the text should consist of the surname of the author(s), followed by the year of publication in parentheses. More than two authors should be cited with the first author's surname, followed by “et al.”.
Citations in the text should be chronological and in the form “... (Ramberg, 1952; Ramsay and Huber, 1987; Faupl et al., 1999; Catlos et al., 2002)” or “according to Frank et al. (1973)”. All references cited in the text, tables and illustrations plus their captions should be given in the reference list and vice-versa. Citations to material “in preparation” or “submitted” are not going to be accepted, however, articles published online first are accepted if DOI is provided.
Further remarks:

  1. Please provide full journal titles, as well as journal volumes (and issues with slash, e.g. “11/2” means: volume 11, issue 2).
  2. Starting in 2015, AJES uses DOIs to permanently link and identify each article. Quoting DOIs is required (for all publications of which these are available, including appendices and supplementary online material) as full permanent link after the period at the end of the reference, separated by one space.
    Syntax for DOIs to be given: http://dx.doi.org/prefix/suffix (prefix usually being a number starting with 10, like “10.1127”, the suffix being highly variable and of different lengths). Please do not just give “DOI: prefix/suffix”
    Example:
    Strasser, A., Hilgen, F.J. and Heckel, P.H., 2006. Cyclostratigraphy— Concepts, definitions and applications. Newsletters in Stratigraphy, 42, 75–114. http://dx.doi.org/10.1127/0078-0421/2006/0042-0075 (The syntax “doi: 10.1127/0078-0421/2006/0042-0075” will not be accepted!)
  3. The reference list at the end of the manuscript should be in alpha-betical order, not considering name prefixes such as: d’, de, l’, von, of … or titles such as Comte de, Sir, Freiherr etc.
    Examples:
    d’Antonio, M., 2003. Campi flegrei—Guide of Discovery in the Lands of Fire. Massa Editore, Naples, 332 pp.
    (to be listed under “A” not “D”)
    Lyell, C. (Sir), 1830. Principles of Geology, being An Attempt to Explain the Former Changes of the Earth's Surface, by Reference to Causes Now in Operation, 1. John Murray, London, xv+511 pp.
  4. If the title and journal of the publication cited is in a language using other than Latin letters (e.g. Kyrillic, Chinese etc.) please provide the transcription or, if even better, English translation of it, and give the original language in Brackets at the end of the reference.
    Example:
    Shi, T.-G. and Ho, J.-D., 1963. Nakhodka iskopaemykh Ostrakod iz Khanyanpuskoy Svity Chentsyanyanskoy Serii v provintsii Sychuani (Discovery of fossil Ostracoda in the Khanyanpu beds of the Chentsyanyan Formation in the province Sichuan). Acta Palaeontologica Sinica, 11/2, 92–103. (in Chinese with Russian abstract)
  5. Miscellaneous: No space between initials of authors. No italics for journal names. Use “en dash/en rule” (–), not hyphen, between page numbers.

Reference style:
Please stick with the following formats (for rare special cases, please mark these in your manuscript, to be then decided by the editors):
Journal article
Note: Please provide DOI (digital object identifier) if existing, in the full form at the end of the reference.
Sames, B. and Horne, D.J., 2012. Latest Jurassic to Cretaceous nonmarine ostracod biostratigraphy: Unde venis, quo vadis? Journal of Stratigraphy, 36/2, 266–288.
Strasser, A., Hilgen, F.J. and Heckel, P.H., 2006. Cyclostratigraphy— Concepts, definitions and applications. Newsletters in Stratigraphy, 42, 75–114. http://dx.doi.org/10.1127/0078-0421/2006/0042-0075
Journal Monography
Ikeya, N., Tsukagoshi, A. and Horne, D.J. (eds.), 2005. Evolution and diversity of Ostracoda. Hydrobiologia, 538, pp. 1–265.

Book/Edited Book:
Note: Capitalize main words in book/monography titles, give publisher and (main) city. Give series titles (e.g. “British Micropaleontological Society Series”) before publisher.
d’Antonio, M., 2003. Campi flegrei—Guide of Discovery in the Lands of Fire. Massa Editore, Naples, 332 pp.
Jenkins, D.G. and Murray, J.W. (eds.), 1989. Stratigraphical Atlas of Fossil Foraminifera, 2nd ed. British Micropaleontological Society Series. John Wiley & Sons, New Jork, 595 pp.

Book/Edited Book Section:
Note: Capitalize main words in book/monography titles. Give series titles (e.g. “Sedimentary Basins of the World 5”, “1997 Bighorn Basin Symposium Guidebook”) before publisher.
Miall, A.D., Catuneanu, O., Vakarelov, B.K. and Post, R., 2008. The Western Interior Basin. In: A.D. Miall (ed.), The Sedimentary Basins of the United States and Canada. Sedimentary Basins of the World 5. Elsevier Science, Amsterdam, pp. 329–362.
Furer, F.L., Kvale, E.P. and Engelhardt, D.W., 1997. Early Cretaceous hiatus much longer than previously reported. In: Cempen, E.B. (ed.), Bighorn Basin: 50 Years on the Frontier—Evolution of the Geology of the Bighorn Basin. 1997 Bighorn Basin Symposium Guidebook. Wyo-ming Geological Association, Salt Lake City, pp. 47–56.

(Edited) Journal Issue Section:
Note: Capitalize main words in journal issue titles. Give series titles (e.g. “Geological Society, London, Special Publications”) before pub-lisher and city (e.g. “Geological Society, London”). This also applies to conference proceedings. In this case, give full name of the conference, the calendar date (from … to, with en dash between dates), and the location before name of publisher.
Dewey, J.F., Holdsworth, R.E. and Strachan, A., 1998. Transpression and transtension. In: R.R. Jones and R.E. Holdsworth (eds.), Continental Trans-pressional and Transtensional Tectonics. Geological Society, London, Special Publications. Geological Society, London, 104, pp. 1–14.
Tatman, S. and Whatley, R., 1996. A palaeontological reconstruction of the Ostracod Member of the Blairmore Formation, Alberta, Canada. In: Keen, M. C. (ed.), Proceedings of the 2nd European Ostracodologists’ Meeting, 23rd–27th July 1993, Glasgow. British Micropalaeontological Society, London, pp. 35–38.
Bachmann, A. and Papp , A., 1968. Vorkommen und Verbreitung der Silicoflagellaten im Neogen Österreichs. In: Selli, R. (ed.), Committee on Mediterranean Neogene Stratigraphy, Proceedings of the fourth Session in Bologna, 19–30 September 1967: Part II - Micropaleonto-logy. Giornale di Geologia, 35/2, 117–126.

Report:
Kemp, S.J., Wagner, D. and Ingham, M.N., 2012. The mineralogy, surface area and geochemistry of samples from the Wealden Group of southern England. British Geological Survey Internal Report, IR/10/079. British Geological Survey, Keyworth, 34 pp.

Thesis:
Note: If ever possible avoid theses. If necessary, please give only theses that are available for the public (from university libraries, inter-net) with their appropriate internet link. Give type of thesis, university, location of university, country, and number of pages.
Sames, B., 2009. Taxonomy and systematics of nonmarine Late Jurassic and Early Cretaceous ostracods: their phylogeny and application to biostratigraphy with emphasis on the Early Cretaceous of the North American Western Interior foreland basin. Doctoral Thesis, Freie Universität Berlin, Berlin, Germany, 386pp. http://www.diss.fu-berlin.de/ diss/receive/FUDISS_thesis_000000019296

Internet Sources:
Note: Include date of (last) access in brackets.
NcNeill, J., Barrie, F.R, Bruck, W.R., Demoulin, V., Greuter, W., Hawksworth, D.L., Herendeen, P.S., Knapp , S., Marhold, K., Prado, J., Prud’-homme van Reine, W.F., Smith, G.F., Wiersema, J.H. and Turland, N.J. (eds.), 2012. International Code of Nomenclature for algae, fungi, and plants (Melbourne Code). http://www.iapt-taxon.org/nomen/main.php? page=title. (accessed on 10 November 2014).
As to internet databases – here the “year of publication” can be the year of access (see citing recommendations on the respective websites):
Guiry, M.D. and Guiry, G.M., 2015. AlgaeBase. – World-wide electronic Publication. National University of Ireland, Galway. http://www.algaebase. org (accessed on 11 January 2015).

PDF-File and Reprints
A high resolution pdf of each article published is supplied free of charge to the authors. No free-of-charge offprints or reprints are supplied.

Copyright
The final submission of an accepted manuscript requires the transfer of Copyright (publishing and distribution rights) to the Austrian Geological Society. Authors will receive the respective copyright-transfer agreement form from the ÖGG (Austrian Geological Society) to be signed along with the proofs of their accepted articles.

Open access
The Austrian Journal of Earth Sciences (previously, 1908-2001 „Mitteilungen der Österreichischen Geologischen Gesellschaft“) is an open access journal of the Austrian Geological Society (ÖGG) and provides all articles freely accessible on its website (Archive):
Volumes 95/96 (2002/2003) to recent: http://www.univie.ac.at/ajes/archive/
Digitized PDFs of older Volumes (“Mitteilungen der Österreichischen Geologischen Gesellschaft”) are all available for download from the Archive of the “Mitteilungen der Österreichischen Geologischen Gesellschaft”, Volume 1 - 94 (1908 - 2001) from the ÖGG website: http://www. geol-ges.at/publikationen.html

Supplementary data
AJES accepts electronic supplementary material (Datasheets, highres figures, maps etc.) for online publishing only. Supplementary files offer the authors additional possibilities to publish data, high-resolution images, supporting applications and more.

Publishing ethics
We work on the presumption that authors are aware of their responsibilities (concerning e.g. fraud, plagiarism, authorship and order of authors listed) and follow ethical principles in their research and publication activities.

 

 
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