How to convert a Word document to CEF?

Note: The following gives you full control over creating a paper in CEF. CEPA also provides the option to convert existing paper in MS Word format.
In contrast to Word and similar to other markup formats such as LaTeX, HTML, and Wiki markup CEF is not a WYSIWYG format but rather simple plain text enriched with formatting and structural commands. (If you are familiar with LaTeX, HTML, and/or Wiki markup this should be fairly easy for you).
The idea is that most scholarly papers, and in particular philosophical papers, consist mainly of text with a few embellishments such as italic, headings, notes, references, tables, and equations. The text is broken down into paragraphs and headings. They are separated from each other by one or more carriage returns. (This means whenever you press Return or Enter you create a new paragraph).
By focusing on the main features of a scientific paper CEF is as simple as it gets.
To convert a WYSIWYG Word paper to a markup CEF paper the following steps will help you.

Step 1

Open the paper in Word and remove the title and the author information such that the document starts with "Abstract: …" (makes sure there is no carriage return after "Abstract:") This information is not needed as it will be automatically retrieved from the database and displayed at the top. Leaving this information in the paper would just duplicate it.

Step 2

Format all words in italic. Open the Find/Replace dialog. In Find what make sure you specify Font:italic. There is a drop down menu called Format where you can choose Font… from and there you can select italic. In the Replace with: field you enter this: _^&_ Press Replace All. This should enclose all text in italics with underscores. (Explanation: in CEF, to italicize words you simply enclose them with underscores (_). In Word the character sequence ^& means: “Whatever is Found.”)

Step 3

Now format all headings. In the text, prefix all headings with == , and all subheadings with === . If you used Word styles for headings you can do this with Find/Replace by replacing Style:Heading 1 with == ^& and Style:Heading 2 with === ^&. (Note the space after the right-most =).

Step 4

Format quotes. Paragraphs that are quotes from other others are usually a bit smaller and indented. To do this simply prefix the paragraph with ::

Step 5

If there are foot- or endnotes in your paper, collect all notes at the end of the paper and number them sequentially. Prefix this list of notes with the heading == Notes. In the main text replace the footnotes with the corresponding numbers enclosed in curly brackets, e.g., {2} refers to footnote 2. CEPA will then link the curly numbers with the text of the corresponding footnote so that in a CEF document when you hover with the mouse over the footnote number the text of the footnote will appear at the bottom of the screen.

Step 6

If your paper has references to the literature, collect them at the end after the notes and prefix them with the heading ==References. Preferably, use the APA or an APA-like format for references, i.e., author (year) title. This format is directly supported by CEF such that when you hover with the mouse over the publication date of a citation in the text, the full bibliographical details of that citation will pop up at the bottom of the screen.

Last step

For many scholarly papers this is all and you can save the converted document now. Make sure to save it as Plain Text document (extension .txt) with the Text Encoding Unicode UFT-8 to preserve non-ascii characters, e.g., in the names of non-English authors, rather than as MS-DOS or Mac OS etc. encoding. By doing so you have created a CEF document ready for upload into CEPA.
Some papers, however, are more complicated and feature figures, tables, and equations. All these can be handled by the CEF format. Refer to other help files that cover these issues.